A question arose on the QuiltDesigners Yahoo group recently (many of the designers also are quilt teachers) about digital projectors.  That led  to a longwinded reply on my part, and it occurred to me that you folks might like to read some of what we need to think about when we travel, schlep mountains of stuff–HEAVY stuff–to teaching venues, and have to invest in the equipment.  Though teachers’ fees might seem high, when you spread the income out over the days you travel for which you are not paid, the prep for each class for which you are not paid, the cost of handouts and class supplies it’s not very much in the end (usually I don’t charge for routine stuff–only add a kit fee if the cost is something like $10 per student instead of $2–even in a class of 24, that’s $48 out of pocket for handouts etc).  My laptop bag probably has about close to $5000 in laptop, projector, videocam, cables, not even talking about the WORK that goes into the programs and whatnot.   So here goes…

The digital projector model I have (bought about 15 months ago) is probably not made any more but the best advice I got was:

• buy the lightest weight one you can afford—they seem to gain an ounce with every step down every airport concourse!

• buy the most lumens you can afford—many places that we teach and lecture there is a lot of ambient light. You need to be able to project a good image on the wall (or white flannel or foam core!) with light from windows, etc. I think mine is 2600 (the most in the under $1000 range when I purchased), and it did great in the well-lit classrooms in Houston. Use them for teaching, not just lectures….

I bought a very inexpensive, very small video camera and small tripod. I set them up on my table to project live demos on the wall, and students love it! I understand you can now get “wireless” communication between camera, laptop and projector in some instances/situations. That would be good. That snake’s nest of cables is a trip hazard! The tripod I bought is a mini…good for using directly between me and the sewing machine to get images of the needle/foot area. A taller one, set to the side to “beam down” on demos I do would also be useful, but don’t have it yet. There are also gooseneck cameras, so you can have this little bitty “eye” reach over from the side and look straight down on what you are doing. That might be a solution.

Jan Krentz has done up small “slide show demos” of things she demos in class. First she demonstrates the steps live, then she’ll put on the slide show on “loop” (endless repeat). The key instructions are written onto the slides that are projected. She can walk around the room and help while things are playing, students can look up and follow along at their own pace. This is my goal…to prepare mini-presentations that need this method for my classes. While I teach things that don’t always lend themselves to this approach, it’s fabulous when it does help you.

Also from Jan I learned about pre-class information/entertainment. Jan has her projector on before the class begins with instructions on what you need out and ready, and what can stay stashed under the table until later. Brilliant! As students filter in they can read and heed, while Jan gets to greet new students instead of endlessly repeating herself (well, she probably does that, too, but still….).

In a lecture Jan gave up here in Maine, she also told us a little about herself and San Diego (she lives near there) at the start. So I did up a “pre-show entertainment” for Houston, with slides of Camden, Maine through the seasons, our house, a not-close-up shot of the kids (they’re not identifiable really in it) and the dog…. and students really seemed to enjoy looking at the pictures. That meant *I* had time to get set up and prepped for class. So often I find students want to chat and be friendly–I do too, but I really MUST prep and have things ready to go the minute time starts!

From TSA (the US Transportation Security Agency): I bought a special laptop briefcase which means I don’t have to take the laptop out of it. It also holds the projector and all cables. HOWEVER, that is too much stuff for the scanners to cope with. It is faster if I leave the laptop in the case as it was designed to reveal the laptop, but remove the projector and baggies of cables/cords and put them in the gray bin.

I bag my stuff by product: all the projector stuff goes in one sturdy ziploc baggie, all the videocam stuff in another, the iPod and phone chargers and cords in a third. I just empty that compartment of the briefcase–four items (projector and three baggies) into a bin and I’m through easy peasy. Re-packing that section of the briefcase is fast then, too!  Mo’ bettah!

Another jem from Jan Krentz: Buy some of the day-glo/ bright colored Duct Tape and make “tags” for EVERY cord, cable, laser pointer, remote control, and put your name and contact info. With a glance around the room at the end of the day I can tell if one of my lime-green-tagged items is mixed in amongst the snarls of other black cables around the room. And if one gets left behind, folks can contact you and return it.  This saved me $80 for a remote control I left on a podium up in Augusta, Maine..phew!

Finally, take a small surge protector (mine is in the baggie with the projector stuff), but ask your hosting venue to have a long extension cord–they just weigh too much to haul around.

Thanks to Jan for sharing so much of her hard-earned knowledge with newbie teachers!  I took a traditional workshop with her up here in Maine because I wanted to watch her teach.  I had met her the year before when we were both teaching in Paducah at the big AQS show; we shared a 2-hour van ride to and from the airport, plus ran in to each other in the room where the teachers shipped-ahead boxes were stashed.  She was SO generous, plus she’s nice and I learned a ton, both in Paducah and in her class up here.  THANKS, Jan!  Her website is here–I can heartily recommend classes with her.

Cheers, Sarah

PS–late additions:

Photograph all your equipment—every cable, remote, everything.  In Photoshop or printed out add the item name and product number, along with the 800 number of the company (both manufacturer or place where you can order re-supplies).   Keep this photo at home, and another in your travel bag.  Make sure the 800 number for the company is on it so if a piece breaks (like heaven forfend the lightbulb) you can order replacement parts ASAP/overnight delivery.  I order much of my photo stuff from B&H Photo Video in NYC, and have their phone number too.

Numbering stuff is good, too.  Then you can do a quick count:  if I have four items in the bag, I need to look for one more thing–that idea.

I also made a “cheat sheet” on setting up the projector and laptop.  I need to plug in the projector, turn it on, link up the laptop with the USB cable, THEN start up the laptop.  Otherwise the projector has “issues” finding the laptop which leads to needing to re-start the laptop.  Since I don’t use the set-up all the time, I keep a page with instructions to myself inside a page protector in my bag to remind myself of those little things.  Those friendly quilters asking to help sometimes distract me and I get confused with all the cables, etc.

This entry was posted on Wednesday, January 13th, 2010 at 9:06 am and is filed under art quilting, Professional quilting, Teaching / Classes, Travels. You can follow any responses to this entry through the RSS 2.0 feed. Both comments and pings are currently closed.